Own shows from signed proposal through final invoice. You will lead cross-functional planning, convert designs into executable plans, build realistic schedules and budgets, coordinate labor and vendors, and run show days with calm, decisive leadership. Success looks like frictionless pre-production, clear handoffs, tight comms, and wrap-ups that improve the next one.
Translate scope, CADs, and riders into buildable plans with timelines, room-by-room equipment lists, and power loads
Create project schedules and Run of Show documents using the Limitless room-per-row layout standard
Lock logistics: docks, access, power, rigging points, generator sizing, parking, security, fire watch, overnight storage
Issue and track POs and COIs. Confirm venue rules and permitting. Coordinate vendors and rentals
Drive internal kickoffs and tech briefs. Clarify deliverables, constraints, and show-critical risks
Build labor plans and calls in Lasso. Assign leads and multi-ops. Balance in-house vs freelance mix
Manage project budgets and margins in Current RMS. Track actuals vs estimate and raise flags early
Approve time, manage per diems, and reconcile expenses post-show with QuickBooks and receipts
Serve as the primary hub of communication between Account Manager, General Manager, client, and show technicians
Run weekly client check-ins. Drive decisions, dependencies, and content deadlines
Collect assets via the Show Advancing Form and maintain a single source of truth
Lead load-in, build, rehearsal, show, and strike. Enforce build order sequencing and safety
Run cue-to-cue with audio, lighting, video, and stage teams. Lock sound checks and changeovers
Make informed calls on-site. Keep the schedule realistic, pivot when needed, document change orders
Oversee strike and load-out protection of venue and gear
Capture learnings, update SOPs, close out in Current RMS, and support invoicing within 3 business days
Lead internal post-mortems with actionable improvements
Current RMS for quoting, inventory, opportunities, and documents
Lasso for labor scheduling and crew communication
Trello for project boards and status
Google Workspace, RingCentral, Slack
Zapier-driven workflows and Elementor web forms for asset intake
QuickBooks for expense reconciliation and invoice support
3–5 years managing live event or touring productions at scale with AV integration
Strong technical literacy across lighting, audio, video, LED, power, and rigging fundamentals
Proven experience building crew plans, reading CADs, and advancing shows with venues and clients
Command of budgeting, margins, and change order discipline
Calm, direct communicator who sets expectations and holds teams accountable
Comfortable with early mornings, late nights, weekends, and travel as needed
Location: Austin, Tx
30 days Project boards are clean, dates accurate, comms timely. You can run internal kickoffs without hand-holding
60 days Labor calls run smoothly, ops issues are flagged early, and load-in sequences are predictable
90 days You deliver two multi-room shows on margin and on time. Clients and internal teams see you as the clear point of contact
On-time milestones and load-in completion rate
Gross margin vs estimate per job
Labor variance within target band
Change orders captured and approved before scope creep lands on site
Positive client and internal feedback on communication and clarity
Full time Monday to Friday with show-driven evenings and weekends
Salary plus performance bonus tied to project margin and communication effectiveness
Paid time off
Compensation:
